Privacy Policy

Last updated: August 24, 2026

The Toronto Catholic Principals and Vice-Principals’ Association (“TCPVA,” “we,” “us” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains what information we may collect through tcpva.org, how we use and protect it, and the choices available to you.

Information We Collect

Depending on how you use the website, we may collect:

• Contact information, such as your name, email address and any information you include in a message or form.
• Membership and profile information, such as your name, contact information, role, school or organization, membership category and account details.
• Event information submitted when registering for, inquiring about or submitting an event.
• Content you voluntarily contribute through the member forum, member directory or other interactive areas of the website.
• Technical information, such as your IP address, browser type, device information, login activity and pages visited.
• Information required to maintain website security, prevent spam and troubleshoot technical issues.

Please do not submit personal information that is not required for the purpose of your inquiry or participation.

How We Use Your Information

TCPVA may use personal information to:

• Review and administer membership.
• Create and manage member accounts.
• Provide access to members-only content, resources and discussions.
• Maintain member profiles and the member directory.
• Respond to questions, requests and form submissions.
• Administer events and communicate event information.
• Send relevant TCPVA updates and member communications.
• Moderate forum activity and protect the safety and integrity of the website.
• Maintain, secure and improve the website.
• Meet legal, regulatory and administrative requirements.

We will not sell or rent your personal information.

Member Directory and Forum Content

Certain profile information may be visible to other authorized TCPVA members through the member directory. Information you post in a forum or other community area may also be visible to the members who have access to that area.

Members should avoid posting confidential, sensitive or unnecessary personal information. TCPVA may remove content that violates its community standards, membership requirements or applicable law.

Cookies and Website Technology

The website may use cookies and similar technologies that are necessary for features such as secure login, account authentication, saved preferences, spam prevention and website security.

You can adjust your browser settings to block or delete cookies. However, disabling essential cookies may prevent some website features, including member login, from working properly.

Service Providers

TCPVA uses third-party service providers to operate the website and deliver its services. These may include providers for:

• Website hosting and security.
• Email and online communications.
• Membership and account management.
• Forms and event management.
• Spam prevention.
• Website maintenance and technical support.

These providers may process information on TCPVA’s behalf and may store or process information outside Ontario or Canada. When information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction.

TCPVA limits the information shared with service providers to what is reasonably necessary for them to perform their services.

Consent

By voluntarily submitting personal information through the website, you consent to its collection, use and disclosure for the purposes explained at the time of collection and in this Privacy Policy.

You may withdraw your consent, where legally permitted, by contacting TCPVA. Withdrawing consent may affect our ability to provide certain membership services or website features.

Retention

TCPVA retains personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected and to meet applicable legal, administrative and record-keeping requirements.

Information that is no longer required will be securely deleted, anonymized or otherwise disposed of when reasonably practicable.

Protecting Your Information

TCPVA uses reasonable administrative, technical and organizational safeguards intended to protect personal information against unauthorized access, loss, misuse, alteration or disclosure.

No website or electronic transmission can be guaranteed to be completely secure. Members are responsible for keeping their login credentials confidential and should contact TCPVA if they believe their account has been accessed without authorization.

Accessing or Correcting Your Information

You may contact TCPVA to:

• Ask what personal information we hold about you.
• Request access to your personal information.
• Correct or update inaccurate information.
• Request the deletion of information where appropriate.
• Ask questions or raise a concern about our privacy practices.

TCPVA may need to verify your identity before responding to a request.

External Links and Embedded Content

The website may contain links to or content from third-party websites. TCPVA is not responsible for the privacy, security or accessibility practices of external websites. We encourage you to review the policies of any external service you use.

Children’s Privacy

The website and its membership services are intended for adults. TCPVA does not knowingly collect personal information from children through the website.

Changes to This Policy

TCPVA may update this Privacy Policy to reflect changes to the website, its services or applicable requirements. The date at the top of this page will indicate when the policy was most recently updated.

Contact Us

Questions, concerns or requests relating to this Privacy Policy or TCPVA’s handling of personal information may be directed to:

Toronto Catholic Principals and Vice-Principals’ Association
Email: info@tcpva.org